Constitution & Bylaws


Hancock County Firefighters’ Association

Constitution & Bylaws


Article I — Name

Section 1. This organization shall be known as the "Hancock County Firefighters'


Article II — Objective

Section 1. The objective of this association shall be to promote an understanding and

working relationship between member departments, to assist in further education along

the lines of firefighting and emergency services, to gather and disseminate information

of interest to local fire departments and other safety forces, to provide a forum serving

as a medium for exchange of ideas on common problems and activities, to establish

and improve mutual aid, and to improve our service dedicated to protecting the lives

and property of Hancock County citizens through cooperative spirit in the association.

Article III — Membership

Section 1. Any fire department, industrial brigade, EMS, law enforcement or the EMA

within Hancock County, Ohio or any other party to the Hancock County Fire Mutual Aid

Agreement shall be eligible for voting membership.

Section 2. The Dues of the association shall be $100.00 per year, payable at the January

meeting each year. Any member who does not pay by March 31st shall not be a

member in good standing with the association, and will lose voting privileges until dues

are current.

Section 3. The fiscal year of this association shall be from January 1 to December 31.

Section 4. Any individual or organization not defined in Section 1 shall be granted

associate membership status. Associate members shall not have voting privileges nor

shall they hold office. Associate membership shall be granted upon a majority of twothirds

(2/3) roll call vote of members present.

Article IV Officers

Section 1. Officers of this association shall consist of President, Vice President,

Secretary, and Treasurer.

Section 2. Election of officers will be held in the December meeting. A slate of officers

will be presented at the November meeting by a nominating committee appointed by

the president at the October meeting. Nominations will also be accepted from the floor

at the November meeting.

Section 3. All officers shall be elected for a period of one year.

Section 4. In case of resignation or death of an officer, the president shall call for

nominations and an election to fill said vacancy at the regular or special meeting.

Section 5. Each association officer who shall be absent two (2) consecutive regular

meetings shall be presented to the organization on the 2nd regular meeting for a vote

of delinquency. Same to be declared by secret ballot, which must show majority of

two-thirds (2/3) vote of all members present.

Excused absences: Job responsibilities, sickness, vacation, and emergencies shall be


Section 6. When a member has been declared delinquent, he or she may make

application for reinstatement. The application is to be made in person if possible or in

writing to be considered. If he or she does not make application as mentioned, he or

she shall be removed from office.

Section 7. In the event that an officer cannot fulfill the obligation associated with the

position or is found delinquent, such officer will be relieved of the said office. Any

member in good standing with the organization may bring the issue up at a regular

meeting of the organization, at which time a committee consisting of two officers and

two members shall investigate the allegations and report back to the general

membership with their recommendations. At such time a remedy of resignation,

removal from office, or the recommendation no action to be taken will be brought

before the general membership in the form of a motion and subsequent vote.

Article V — Duties of Officers

Section 1. It shall be the duty of the President to preside at all meetings, to preserve

strict order and decorum during the meeting, to enforce the bylaws of the association

and allow proper discussion on a subject before a vote, to cast the deciding vote on

questions in case of a tie vote, and to promote the interest and welfare of the

association at all times.

Section 2. It shall be the duty of the Vice President to assist the President at all times

and in the absence of the President to assume his duties and preside at the meetings.

Section 3. It shall be the duty of the Secretary to record accurate minutes of the

transactions of the association, to read reports, communications and other documents

presented to the association, to carry on communications and convey summons of the

association, and to keep records of all of these mentioned.

Section 4. It shall be the duty of the Treasurer to receive all moneys and maintain an

accurate record of all receipts and disbursements of the association.

Article VI Time and Place of Meetings

Section 1. The association shall meet on the second Tuesday of each month at 7:00 PM.

Section 2. The place of the meeting shall be designated by the "host" fire department

each month, and will be rotated to member departments on a yearly schedule.

Section 3. Special meetings may be called by the President. All members must be

notified at least five (5) days in advance by the Secretary.

Section 4. A majority of two-thirds (2/3) vote of the members present shall constitute a


Article VII — Representation

Section 1. Each member shall be entitled to one (1) vote on all matters of business

pertaining to conduct of the association and its activities.

Section 2. Every member delegate and/or alternate shall be recognized only when

properly certified by his respective department.

Section 3. Any member may express an opinion from the floor after being properly

recognized by the President.

Article VIII — Order of Business

Section 1. All meetings shall be conducted according to "Robert's Rules of Order."

Section 2. Any delegate wishing to voice an opinion will address the President and

receive permission before speaking.

Section 3. The President may exercise the authority to ask any member to be seated or

leave the meeting should said member become too troublesome.

Section 4. Meeting shall be conducted in the following manner:

Call to order

Call roll of officers, members and associate members

Reading and approval of meeting minutes

Reading and approval of Treasurer's report

Reports of officers and committees

Reading of communications, notices, and bills

Unfinished business

New business

Nominations and elections

Good of the association

Place of next meeting


Article IX Association Educational Scholarship

This article is to establish a Scholarship Fund Committee to administer a fund,

designated by the members of the Hancock County Firefighters' Association, to provide

a $500 scholarship toward an education in a fire related field, Law enforcement, or the

medical field (i.e. EMS, Nursing, Medical Doctor, or any other related medical field).

Such scholarship fund can be awarded to any High School graduate or GED holder that

lives in the fire district of a member of The Hancock County Firefighters' Association in

Ohio. This scholarship is made in memory of Frank Potts and Frank Parcher, both highly

respected fire educators from Hancock County.

The President will be responsible to serve as chairman of such scholarship committee,

and as chairman, will appoint four (4) members to serve on this committee. Two (2)

members will be representatives of the fire service, one (1) member will represent the

emergency medical service and one (1) member will represent the law enforcement

service. No two members will be from the same fire department. The appointment of

the committee members shall be made by or at the March meeting of the Association

each year. The review of applications and a determination of the selected recipient shall

be made by the April meeting of the Association. The presentation of the scholarship

shall be made at the June meeting of the Association. The money will be paid to an

accredited school of the recipient's choice account in their name.


Article I. Bylaws

The By-laws of the association shall be equally binding with the constitution.

Article II. Fund Appropriations

No appropriations of any funds belonging to the association may be made or contracted

except by authority of two-thirds (2/3) vote of the members present at any meeting.

Article III. Audit Committee

The President shall appoint, at the regular November meeting, a committee of three to

audit the accounts and books of the Treasurer by the end of the fiscal year.

Article IV. Amendments

Amendments to these by-laws and/or Constitution must be presented in writing at a

regular meeting of the association, and shall be held over for action until the next

scheduled (regular) meeting, at which time they may be adopted by a two-thirds (2/3)

vote of the members present.

Article V. Memorial Donations

As funds permit, a memorial donation may be made in memory of active members in good

standing or retired members who were active and in good standing during their years of service.

A donation of twenty-five (25) dollars will be made to the organization of their choice. The chief

of the member’s department must notify the association President of such passing for the

donation to be given.

Article VI. Life Members

In effort to honor individual’s years of service and dedication to the association, Life

Memberships can be granted to individuals in good standing with the association upon

retirement with a minimum of 25 years of membership. Nominations for Life Membership must

be presented by a current member in good standing with the association. The nomination will

be adopted by a majority of two-thirds (2/3) roll call vote of members present.

Article VII. Disbandment

Should the Hancock County Firefighters Association ever disband/dissolve all moneys in this/their 

treasury will go to the Local Chapter 501-C-3 Red Cross to be used within the County of Hancock 


Copyright 2017 - 2018 - Keith Brenneman